In the Database window, click the Create tab on the Ribbon and then click the Query Wizard button from the Queries section. The New Query Wizard dialog box appears, asking you what kind of Query Wizard you want to run. Choose Simple Query Wizard and click OK. Choose the first table you want to include in the query.
Please refer the following query: SELECT Date, Time FROM Table WHERE (DATEDIFF(D, Date, @Date) microsoft.com. Regards, Fanny Liu.
If you have a field that lists the amount spent and a field that lists the dates on which the money was spent, the Simple Query Wizard creates a summary query for you that sums the amount spent by date.
On my Contextures website, the focus in on Excel tips and tutorials. Behind the scenes, I use Microsoft Access too, for time tracking, website statistics and a few other key tasks. This week, I wanted to find files that hadn’t been updated for a long time, so I created a query that selects records older than X – Access asks what X is each time the query runs. Here’s what I built, and a few other Access query date criteria examples.
Access Query With Simple Date Criteria
Ms Access Query Parameter Examples
If there is a date field in a table, it’s easy to build a simple query that selects record before or after a specific date. For example, use this criterion in the date field, to select records that were revised on or before January 1, 2017.
<= 1/1/2017
Access automatically puts number signs before and after the date, when you press Enter, or click away from the criteria cell
<= #1/1/2017#
Access Query Criteria for Specific Date Range
To select records within a specific date range, with two dates with the AND operator, in the query criteria. Here’s the criteria string that selects records from January 1, 2017 to May 31, 2017 (including those dates).
Between #1/1/2017# And #5/31/2017#
Query With Changeable Dates
Just like an Excel date formula, it’s usually better to have a variable in an Access query, instead of hard coding a specific date. In Excel, a formula could refer to a worksheet cell, and a date could be entered there, and changed easily.
In Access, you could have a text box on a form, and enter a date there. Then, refer to that text box in the Access query date criteria.
Here is a form where I can enter the start and end dates, and then run a series of reports based on those dates. It’s easy to change the dates before running the reports, and very efficient for doing month end summaries.
In the queries that the reports are based on, the date criteria refer to those text boxes.
Between [forms]![Menu].[txtStart] And [forms]![Menu].[txtEnd]
Query With Empty Date Boxes
[Update] In the comments, someone asked how to show all the data, if the date text boxes are left empty.
To do that, add 2 more fields in your query, with the text box names in them.
[forms]![Menu].[txtStart]
[forms]![Menu].[txtEnd]
Access automatically adds a name for each field – Expr1 and Expr2
Then, in the 2nd Criteria Row (OR), type Is Null in each of the new columns.
Don’t put the new criteria in the same row as the existing criteria, or you won’t get any results when you run the query.
Query With Prompt for Dates
If you’re not running a series of reports from an Access form, it’s easier to use parameters in your query criteria. The parameters will prompt you to enter the start and end dates, or other criteria that you want to have as variables.
So, to select old records with a query, I can put a parameter in my original query, replacing the date. The Parameter is enclosed in square brackets.
<= [Before what date?]
When the query runs, the parameter will appear in a pop up message. Type a date in the input box, and click OK, to see the results.
More Access Query Date Criteria Examples
If you don’t want to enter the entire date (that can get tiring!), use a parameter as part of a date. In the next example, the DateSerial function is used in the criteria, and the parameter prompts you for the year.
The month (1) and day (1) are hard coded – the query will select everything before January 1st of the year that you enter.
<DateSerial([Before what year?],1,1)
How Many Years Old?
Maybe you would rather focus on the record age, instead of a specific year. In this example, I used the DateAdd function, with year as the interval, then a minus sign, and a prompt for how old the files should be. The Date function at the end will base the calculation on the current date.
<=DateAdd(“yyyy”,-[How many years old?],Date())
Microsoft Query Wizard Excel
When you run the query, enter a number in the input box, and the query will select records that are on or before that date – X years before the current date.
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Date Parameters In Microsoft Query Wizard Excel
Three generations of the same task
by Dany Hoter, DataRails Solutions Architect
Task definition
The goal is to import data into Excel from an SQL table with some input parameters. The parameter values should come from cells in Excel, and the data should be refreshed automatically anytime the value of any parameter changes in the grid.
Oldest method: MS-Query
Oddly enough, the oldest method of MS-Query is the easiest, and doesn’t require any use of VBA. Its main drawback is that it supports only ODBC drivers, which involves a very old infrastructure that was first released in 1992. In addition, it doesn’t use Power Query technology and it’s ugly.
In Excel 2016, MS-Query can be found in the data tab.
Starting a query immediately hints at how old this UI is:
Select a DSN, and then select a table, columns and sorting order until the Query Wizard asks if you want to further edit the query:
Once inside Microsoft Query, you can do a lot of SQL editing without getting into SQL syntax. In the criteria tab, you may define filters to query and can specify that the filter values will come from parameters.
The notation <=[ToYear] means that the value is a parameter, and the prompt for this parameter will be ToYear.
Returning the query to Excel prompts the standard import dialog:
Date Parameters In Microsoft Query Wizard Key
Click properties, and then Definition and Parameters.
You can link parameters to cells in Excel.
You can also check the box that says Refresh automatically when cell value changes. Checking this option for more than one parameter means that the query may fire multiple times.
At this point, anytime that cells tied to a parameter change, the query will run and produce new data. The end result should be similar to thisfile.
Microsoft Query Wizard
Next week: A newer method for running an SQL query with parameters.
Date Parameters In Microsoft Query Wizard Word
About the author:
Dany Hoter is a renowned Excel guru who works as a solutions architect at DataRails. Dany has over two decades’ experience working as an expert for the Microsoft Excel team, and his online Excel classes reach over one million students across the globe.